PARMA HILTON HISTORICAL SOCIETY (PHHS)
The purpose of this society shall be to bring together people interested in history, and especially in the history of the Parma-Hilton area. Understanding the history of our community is basic to our democratic way of life, gives us better understanding of our state and nation, and promotes a better appreciation of our American heritage.
The society’s major function will be to discover and collect any material which may help to establish or illustrate the history of the area: its exploration, settlement, development and activities in peace and war; its progress in population, wealth, education, arts science, agriculture, manufacturing, trade and transportation. It will collect printed material such as histories, genealogies, biographies, descriptions, directories, newspapers, pamphlets, catalogs, circulars, handbill, programs and posters: manuscripts material such as letters, diaries, journals, memoranda, reminiscences, rosters, service records, account books, charts, surveys and field books; and museum material such as pictures, photographs, paintings, portraits, scenes, native American relics and material and objects illustrative of life, conditions events and activities of the past and present.
The society will provide for the preservation of such material and for its accessibility, as far as may be feasible, to all who wish to examine or study it. The PHHS will co-operate with state and local governments to help in the preservation and accessibility of the records and archives of the Town of Parma and the Village of Hilton.
The society will disseminate historical information and arouse interest in the past by publishing historical material, by holding meetings with lectures and discussions and by public displays of historical artifacts.
PARMA HILTON HISTORICAL SOCIETY
ARTICLE 1: Membership and Dues
SECTION 1: Anyone interested in the history of the Parma Hilton area who applies for membership and who tenders the necessary dues shall thereby become a member.
SECTION 2: There shall be four (4) levels of membership as follows:a) Honorary Member with no annual dues.
- Associate Member with an annual dues.
- Regular Member with an annual dues.
- Individual Lifetime Member for one time fee.
- Family of two (2) in the same household with an annual dues.
SECTION 3: Dues amounts shall be determined yearly at the annual Budget Meeting. Results shall be recorded in the meeting minutes and in the Policy Manual.
SECTION 4: Dues are to be paid annually on or before May 31st.
SECTION 5: Honorary memberships may be awarded to any person, or group of persons, whose activities have greatly contributed to the objectives of the society upon nomination and a majority vote of the Trustees. Honorary membership is for a period of life, or one (1) year, depending on the nomination criteria.
SECTION 6: Membership Periodic Notifications of Society Activities:
- Periodic Notifications shall be sent via e-mail (preferred) or USPS mailings.
- Periodic notifications shall go to all Regular, Lifetime and Honorary members.
- One annual notice shall be sent to Associate members notifying them of the Annual Banquet along with a dues notice.
ARTICLE II: Schedule and Quorum for Meetings:
SECTION 1: There shall be a minimum of 10 regular membership meetings per year.
SECTION 2: The Annual Meeting shall be held in April.
SECTION 3: Special Meetings may be called by the President with proper notification of the membership.
SECTION 4: Ten percent (10%) of the paid membership shall be considered a quorum.
SECTION 5: The Board of Trustees shall meet monthly. Special meetings of the Board of Trustees may be called by the Chairman of the Board with proper notification of the Trustees. At any meeting of the Board of Trustees, eight members shall constitute a quorum unless otherwise defined.
ARTICLE III: Officers and Duties:
SECTION 1: Elected officers shall be the President, Vice-President, Secretary and Treasurer, all of whom shall be elected for a term of one year. No two (2) family members may be on the Board or serve as an officer at the same time to avoid conflict of interest. The President and Secretary shall not be the same person.
SECTION 2: The officers of the society shall also serve as Trustees, and along with the elected Trustees, shall constitute the Board of Trustees for the society. The Board of Trustees shall have the power, by a 2/3 vote, to increase the number of trustees to no more than sixteen (16), nor less than eight (8).
SECTION 3: Normally eight (8) trustees shall be elected for a period of three years. The three year periods shall be staggered so that roughly three trustees are elected annually.
SECTION 4: The President shall have executive supervision over the activities of the society within the scope of these By-Laws. He or she shall preside at all monthly and special meetings of the society. He or she shall appoint the members of committees and delegates not otherwise called for.
SECTION 5: The Vice-President shall assume the duties of the President in the event of his absence, incapacity or resignation of the office of President.
SECTION 6: The Secretary shall keep official minutes of the meetings of the society and of the Board of Trustees, maintain a list of members and renders an annual report.
SECTION 7: The Treasurer shall be responsible for the safe keeping of the society funds and for maintaining adequate financial records and the annual budget. He or she shall deposit all monies received, in a reliable banking institution, in the name of the Parma Hilton Historical Society. Monies shall be paid out by numbered checks signed by the Treasurer or the President or a designated Trustee. The Treasurer shall render monthly reports and a year end annual report to the Trustees. The society’s fiscal year shall be June 1 to May 31.
SECTION 8: The Board of Trustees shall have the power to supervise the affairs of the society. The Board of Trustees shall decide questions of policy that for any reason cannot be acted upon at a meeting of the society. The Board of Trustees will elect its own Chairman of the Board who will conduct all Board of Trustee meetings, unless absent, and then any Trustee present can be selected to run the meeting.
SECTION 9: Officers or Trustees may be removed by vote of two-thirds of the Board of Trustees, with or without cause, at any time, provided there is a quorum of not less than three-fourths of the entire Board of Trustees.
SECTION 10: Any Officer or Trustee may resign at any time by giving written notice to the Board of Trustees, the President or Secretary. Any such resignation is subject to approval by a two-thirds affirmative vote of the Board of Trustees at any regular or special meeting of the Board.
SECTION 11: A vacancy in any office of the corporation shall be filled by the action of the Board of Trustees, provided there is a quorum of not less than three-fourths of the entire Board of Trustees. Filled positions shall be for the period ending the normal term length of the vacated office.
SECTION 12: The Town of Parma Historian and/or the Village of Hilton Historian, may be named, by the Board of Trustees, full members of the PHHS Board of Trustees in recognition of their contributions and dedication to local history and the goals of the PHHS. The appointment shall be for their term of office as Historians or as determined by the Board.
SECTION 13: At the June Board meeting the Board of Trustees shall appoint a Museum Curator and an Assistant Museum Curator, both with voting rights, for a one year term. The Curator is responsible for the day-by-day operations of the museum, it’s public opening activities and as further detailed in PHHS document “Duties of the PHHS Museum Curator as Organized with a Registrar,” E. Gable, 12/29/2016. The Curator(s) operate at the pleasure of the Board of Trustees.
SECTION 14: At the June Board meeting the Board of Trustees shall appoint a Museum Registrar, with no voting rights, for a one year term. The PHHS Museum Registrar is responsible for the technical administration of the museum artifact collection, the generation and maintenance of computer records and the administration of donor letters and Certificates of Gift and other duties as further defined in PHHS document “Position of Museum Registrar,” E. Gable, 12/19/2016. The Registrar operates at the pleasure of the Board of Trustees.
ARTICLE IV: Committees:
SECTION 1: The President may appoint as many standing committees as may be deemed advisable for administering society functions and activities.
SECTION 2: Special Committees may be appointed by the President as the occasion requires with proper notification.
SECTION 3: The following committees are mandatory and appointed thusly:
- a) A Nominating Committee shall be elected by the Trustees at their February meeting. The Nominating Committee shall prepare a slate of officers and trustees for the ensuing year. The committee’s slate shall be presented to the Board of Trustees for their approval at the March Board meeting and then presented to the membership at the April society meeting for additional nominations from the floor and for final voting.
- b) A Budget Committee shall be appointed by the President at the May Trustee’s meeting. The Treasurer shall always be a member of the committee. The Budget Committee shall always solicit budgetary input from those people having budget line item responsibility. The Budget Committee shall recommend, for Board approval, the annual dues structure.
- c) A Program Chairman, and if needed an assistant to act as Publicity Chairman, shall be decided upon at the May Trustees meeting.
- d) A Membership Committee Chairman shall be appointed annually, at the May Board Meeting, to run the membership affairs of the society, to include preparation of accurate membership records and dues payments received.
ARTICLE V: Parliamentary Authority:
SECTION 1: The rules contained in Robert’s “Rules of Order” shall govern the proceedings of the society except in such cases as are governed in the By-Laws.
ARTICLE VI: Amendments to the By-Laws:
SECTION 1: These By-Laws may be amended at any regular meeting of the society by a two-thirds vote of those present, provided written notice was given at the previous meeting or sent via an established email or USPS mail. Amendments may also be made at a special meeting for that purpose with a 2/3 affirmative vote and after a proper notice to the membership.
Prepared by E. Gable 10/29/2012
Revision D 4 Feb 2013
Revision E, 21 Mar 2013
Approved by the Board of Trustees 27 March 2013
Revision F, 2/17/2017, Adds position of Registrar, increases the Trustees to 16, and other minor clarifications, Approved by Trustees 2/22/2017
Approved by Membership at regular meeting on 10 Apr 2017
HISTORY OF THE PARMA HILTON HISTORICAL SOCIETY
This initial offering of the early formative years of your society is done in what I call a chronological tid-bit format. That is to say I’m going through past records, some good, some not so good, starting at the first utterance of PHHS and highlighting activities that have now been in a continuous state of growth for nearly fifty years. Please join me on a regular basis as this is a work in progress. Ed Gable, Curator Emeritus, PHHS
And in the Beginning..
March 12, 1969: At the home of Mrs. Dennison Wright, with 25 citizens in attendance, a meeting was held with the purpose of organizing a historical society. A motion was made and approved to name the group the Parma Hilton Historical Society with a two dollar a year dues. It was further suggested that the group Incorporate themselves and to that end elected Leigh Wright President Pro Tem along with Shirley Husted as Secretary. Mrs. Helen Fox was appointed Chair of the By-Laws and Incorporation committee. And thus the PHHS was on its way.
April 10, 1969: The second meeting of the society was held in the Free Methodist Church jn Parma Center. Helen Fox read the draft By-Laws and amendment request were made and sent back to committee. The “Purpose” document was read and approved for use. Mr. Paul Wadsworth was elected Treasurer Pro Tem. Charter Membership was defined as those active no later than the November, 1969 meeting.
July 6, 1969: Meeting opened with a reported $84.00 in the treasury. The By-law committee reported on their revisions and being found acceptable the PHHS By-Laws were approved for use. A nominating committee was appointed with Mrs. Walter Quinn as Chair. With the society’s purpose in mind, Shirley Husted moved that the PHHS arrange for a historical display in the Parma Library window.
August 26, 1969: After a report of the nominating committee their slate was accepted and the first officers and Directors of the society were elected thusley: President Mrs. Dennison Wright, Vice-President Mrs. Edward Gable, Secretary Mrs. C. J. Koenig and Treasurer Mr. Paul Wadsworth. As Directors: I.M. Jones, Mrs. Richard Husted, Mrs. William Watters, Mrs. John Barclay and Mr. David Hooper. Mrs. John Barclay made a plea for a list of historical artifacts that could be loaned to the Historical Displays committee to be used at various locations.
October 23, 1970: PHHS receives it’s Absolute Charter to operate as a historical society from the State of New York Regents.
1980 though 1990’s the society had trouble finding a suitable home for meetings and display of artifacts that continued to grow. The moved from individual homes, leased rooms in the Village Office building, the West Avenue school and finally the Hilton School Bus garage. Clearly a definitive plan was needed.
1991: PHHS, after fund raising and contributions, took on the task of erecting their own building on an unused portion of the Town of Parma campus at the North end. That original building is now the West end of the current museum.
2001: The society was again running out of room and the Town of Parma, also needing room for their Historian’s Office and artifact storage and displays, added an addition 80 foot extension of the PHHS building extending to the East and is now the current museum gallery.
2004: Tom Burger named Town of Parma Historian who later names Don Stilson as his assistant.
2007: After some delays the Town of Parma Historians office was finished and the move was completed. In the end the Town took possession of the building, to be used by the Historian and the PHHS for their activities and to be used as a permanent display area. The town would perform all maintenance and lawns keeping. Truly a win-win situation that has worked well since this time forward.
2008: Jim Stilson was brought in to help his brother Don organize the historian’s office and would be come become the Town of Parma Curator as well as curator of the PHHS museum. This brought a new era of cooperation and successful projects between the Town of Parma Historian, the Village of Hilton Historian and the Parma Hilton Historical Society that exists today.
June 2012: PHHS launches a community wide program to restore the Dunbar Cemetery that had fallen to decay through loss of maintenance. A $9,000 budget was realized through local businesses, individual and society donations as well as local trades donating time and skills.
April 2013: New By-Laws written and approved to bring the society up to current NY State driven requirements and to correspond with current practices.
There’s more… come back again. /Ed
FREQUENTLY ASKED QUESTIONS
How Do I schedule a special tour of the Parma Museum?
Call the Curator, Ken Freeman, at his office (585) 392-9496 , leave message with a call back number and name.
Is there Geneology information available?
A limited selection of Family history for the Parma area is available in our archives. Contact Town/Village Historian, Mr. David Crumb, at (585) 392-9496.
Are there area maps of Parma available for research?
Yes. We have area maps dating back to 1858. Many are on display in the museum.
Does the society accept gifts to the museum and are they tax deductible?
The PHHS is dedicated to the preservation of local history and very often that includes artifacts for the museum. We fully understand how important it is to maintain the item and the link it carries to local history. The PHHS has worked very hard to earn the trust and certification required by the New York State Regents which ultimately directs and assures the safety of these treasured artifacts. Further, the PHHS is registered with and is doing business as an IRS 501(c)3 and as such donations are tax deductible as allowed by law. Specifically, the rules prohibit the society from acting as appraisers and we are not allowed to declare a dollar value of any collection, nor can we act as tax advisors. Questions regarding the offering and need for donated items should be directed to the Curator. Questions on the tax deductible process and paper work should be directed to the Registrar.
CHARTER MEMBERS – PARMA HILTON HISTORICAL SOCIETY
Please excuse formatting issue, working on it…..
ANDERSON, MARION KIRCHGESSNER, ARTHUR WITTY, ELEANOR
ANDERSON, VICTOR KIRCHGESSNER, EMILY WITTY, GRACE
KOENIG, CLARMONT J. WITTY, RAYMOND
BARCLAY, BRENDA KOENIG, MARY WONDERGEM, MILDRED
BARCLAY, JOHN WONDERGEM, RAY
BENEDICT, ALMA LONT, JOHN WRIGHT, DENNISON W.
BENNETT, DOROTHY LOUDON, CORINNE B. WRIGHT, LEITH L.
BLAIR, AVIS WYLAND, Mrs. RAYMOND
BURGER, HELEN MARKHAM, MILDRED
BURGER, THOMAS MC HENRY, KAY ZAMAIRA, Mrs. ANTHONY
MC WILLIAMS, VELMA
CHAPMAN, CARMEN MILES, BARBARA
CLARK, MARGARET MILLER, ELIZABETH
CLEVELAND, NANCY MOGLE, HELEN
COLLAMER, BETTY MURDOCK, Mrs. ED
CULVERHOUSE, MARGARET NEAL, Mrs. AL
DAVIS, Mrs. CLARENCE NICASTLE, MILDRED
DE MOTT, VIRGINIA PICKETT, FRANK
DOWNS, LAURA PICKET, INA
DU COLON, LEONA PISHER, Mrs. DONALD
FLACK, ARTHUR E. QUINN, EVALYN
FOWLER, Mrs. ROBERT REINSCHMIDT, JOSEPH
FOX, HELEN RODAS, MARY
GABLE, DOROTHY SCHALK, MADELYN
GARBUTT, JEAN SCHOFF, JAMES
GEISLER, WANDA SILLAY, IRENE
GILLETTE, WM. E. SILLAY, STEPHEN
GILLETTE, Mrs. WM. E. SMITH, Mrs. RICHARD A.
GOODWIN, MABLE SPENCER, A. MILFORD
HAND, JEAN TABER, MARY A.
HARRADINE, ELEANOR TOMKIEWICZ, VIRGINIA
HARVEY, BARBARA TRABOLD, ARLEAN
HAZEN, STANLEY TWENTYMAN, Mrs. ROBERT
HEINRICH, Mrs. JOHN
HERSHEY, KATHLEEN UHL, WILBER
HOOPER, DAVID WADSWORTH, C.M.
HOOPER, SHARON WADSWORTH, JEAN
HURLBUTT, ELIZABETH WADSWORTH, PAUL
HUSTED, SHIRLEY WADSWORTH, PHYLLIS
HUSTED, TED WATTERS, ELIZABETH
JONES, EVA WAYNE, Mrs. BENJAMIN
JONES, I. MAXON WELCH, RUBY
KEELER, Mrs. KENNETH WILKINS, GRACE